Frequently Asked Questions

We’ve posted some frequently asked questions below. The event professionals at Los Willows are happy to answer any questions you have about our estate. You can give us a call at (760) 731-9400 or email us – we’d love to hear from you! Of course, the best way to learn about Los Willows is to take a tour and experience the “magic” for yourself.

General Info

Los Willows can accommodate up to 250 guests.

Yes, Los Willows is very pet friendly! We welcome all animals that are legal, safe for your guests, and under the continuous control of their owners or handlers. Check out our Branch Managers!

Yes, Los Willows is licensed to provide all alcoholic beverages for your wedding.

Your wedding package includes five hours of event time along with two hours of private access to the venue prior to your ceremony. So, you’ll have use of the facility for a total of seven hours. You can also add event hours or access hours for an additional charge.

We host only one wedding per day, which means your wedding day is all about you at Los Willows! No awkward run-ins with “the other bride” here!

You’re welcome to host a reception only, and you even get the full 5-hour event time to enjoy it!

Yes, a complimentary food tasting is included in your wedding package!

A non-refundable deposit of $2,500 and a signed contract will secure your wedding date. Then it’s time for the fun to begin!

Yes! There’s a large 20′ x 20′ dance floor inside the pavilion with a designated area for the DJ.

For your ceremony, we provide white padded chairs that are included in the cost of your wedding package. You can also choose to upgrade to mahogany chairs that look gorgeous in the “woodsy” setting of the meadow ceremony site.

Your reception comes with complimentary white-washed Chiavari chairs with Peart cushions that look beautiful in photos and are comfortable for your guests.

We’ve got you covered – literally! Our large pavilion can accommodate your ceremony followed by your reception. We’ll let you decide on the morning of your wedding if you’d prefer to have your ceremony indoors or outdoors, and we’ll set up accordingly.

We also have on-site accommodations that sleep up to 16 people and feature a private salon, spacious balconies with panoramic views, a game room, and a 60 foot water feature. When you come for a tour of Los Willows, you can explore the villa and hilltop house, too!

The Planning Process

This is where you will be able to discuss your vision for your wedding, create your table designs, add on enhancements and more! Please have a vision board or Pinterest board prepared to better assist your planner in understanding your vision.

All vendors apart from Caterer and DJ are accepted. Please speak with your Planner or Coordinator to get final approval and ensure vendor liability insurance is obtained for each vendor.

Vendors can arrive as early as 9am to set up.

You can add to your contracted guests count, but if your guests count is lower than the contracted you will be charged for the contracted amount.

Yes, however, we have a couple of basic décor rules: Please do not damage the venue by permanently affixing anything to our walls or structures. We do not all confetti due to city and state restrictions as it can harm wildlife.

Los Willows will schedule your rehearsal at 11AM on the day before your wedding. If no event is scheduled up to thirty days prior to your wedding, we allow rehearsals to take place no later than 3PM.

We will transport your handicapped guests to and from the ceremony location. We also offer handicapped restrooms for both men and women.

This is a regulation for the County of San Diego requiring outdoor event facilities to close by 10PM.

Yes, but it may not be necessary. Los Willows provides a venue planner and venue coordinator in your package which is sufficient for most brides, however, if you require guidance beyond the venue, then a hiring your own wedding professional my be a good option.

During the winter months from November through February, we start our weddings at 3PM. The reason for this is, Los Willows is located in a canyon with a large hill to the west of us, therefore the sun sets 20 minutes earlier at Los Willows than recorded sunset time for Fallbrook.

We require your wedding to begin at 3PM to ensure public safety as we cannot allow guests to arrive or leave the meadow ceremony location in the dark. Furthermore, we want to ensure that your ceremony and subsequent photos will not be in the dark.

No, don’t do it! This causes havoc when guests arrive too early as staff is not set up for them and our parking lot does not open until one hour prior to ceremony. Guests are never happy when they are asked to wait when entering the premises. Also, if you are wanting First Look photographs, you need the quiet time to make this happen.

Food & Beverage

Food tastings will be scheduled with our Event Manager, please email her at [email protected] to book your tasting now. There are limited tastings throughout the year so please, plan in advance!

Yes, please let us know when we schedule your menu tasting and be sure to inform your Wedding Planner. Finally, when turning in your guest count let us know how many specialty meals are needed and what table they will be seated at.

This is our most popular option for those couples choosing a served menu. The duet plate consists of two entrees and two side dishes selected by you at your tasting, which eliminates the need for your guests to list a preference on their RSVP. We discourage single entrée selections because guest preferences can change at time of dinner service and because our menus are catered, we are unable to switch selected entrees causing some guests to be disappointed.

Los Willows is a licensed facility and does not allow outside alcohol as per our ABC regulations. We do, however, allow up to two bottles of a specialized liquor that we do not carry. A $50 corkage fee, per bottle (up to 2 bottles), will be charged. Please call our Bar Manager, Lynne, for specific details at 760-689-6073.

Pricing & Payments

There are many ways you may make a payment. You may go to our website and make a payment on-line or click on the tab offered on this bridal log in page. You can also set up auto pay with our bookkeeper, mail a check to: Los Willows, 530 Stewart Canyon Road, Fallbrook, CA 92028; or you can call our office and make a payment by phone at 760-731-9400.

Children under 12 will be charged $25, up to 10 children, then all additional children over 12 will be charged adult pricing.

The service charge is a standard fee in the wedding industry to cover the costs of labor and other aspects of event execution, proportionate to the overall cost of the event.

Gratuities or tips are considered voluntary.  If you experience exceptional service, it is customary to tip.

The State of California requires tax on all sold items regardless or product or service.

Miscellaneous

Yes. Feel free to use the image below.

map

Yes! Dogs and any well-behaved pets are allowed at your Ceremony. Only service animals are allowed at the reception as food and beverage will be served.

Our DJ is included in your package and will be in attendance to lend support and guidance. There is no discount for not using our DJ.

Los Willows offers superb acoustics and speaker systems run by our DJ. For speeches and photo-slideshows, the DJ provides the microphone, and we provide a projector and screen.

Security serves many functions starting with directing late arriving guests so they don’t hinder your ceremony by interfering with your grand entrance. Security is also monitoring the property for guest’s safety and keeping a watchful eye when the bar is open to avoid serving to minors, etc.

We suggest you bring in a streaming service so that nothing is missed. We do not have recommendations at this time but check with your planner as this could change.

In order to set up your wedding, we will check weather prior to 11AM and set up accordingly. If rain is imminent in the forecast, the ceremony and reception will be held in the pavilion.

Balloon Release: Los Willows, along with all other venues in San Diego County, are not permitted to release any balloons or any other thing that floats in air. Unfortunately, this is a San Diego County law and any balloon made of a material that is electrically conductive is prohibited from being filled with a gas that is lighter than air and released outdoors. Selling or distributing balloons filled with a gas that is lighter than air is also prohibited.

Confetti: Los Willows is an outdoor venue, and we love for our couples to celebrate in fun ways! Unfortunately, due to us being in a natural setting, the confetti, dissolving and otherwise, disrupts the gentle balance of our wildlife, so we ask that you save that for the other celebrations you have with your family and friends leading up to your wedding day. Please speak to your wedding planner about fun alternatives that are festive and memorable.

“Everything was perfect! The grounds are immaculate, the staff was beyond friendly, and the food was to die for!”

Beth

“Our experience with Los Willows was great – we loved it! We had so much fun tonight. The music was great and the food was delicious!”

Pamela

“Our favorite thing about the venue is that it’s dog-friendly! Our pups were able to be at our wedding too. The venue itself is gorgeous! There are also many activities to keep the guests engaged.”

Maritress